By reserving a room, you agree to the following:

• I agree that my event/meeting is free.
• I agree that my event/meeting is not a social gathering, including but not limited to , birthday parties, showers and family reunions.
• I agree not to exchange money for admission, participation, donations, fundraising or commercial goods or services
  I understand that room setup, including arrangement of tables and chairs, is my responsibility, and must be completed after my reserved start time.
• I understand that the room must be returned to its original condition before the end time of my reservation
• I agree not to store equipment or supplies in rooms.
• I agree not to have any open flames
• I agree not to serve alcoholic beverages
• I agree that publicity or promotion for my event/meeting may not imply sponsorship by Heritage Public Library. Publicity may include the address of the facility. Publicity may not include library contact information or logos.
• I agree that I only have one account/email address to book rooms.

I have read the Library Meeting Room Policy and agree to the following:

• I am over 21 and will be in attendance for all of the meeting when my organization uses the meeting area.
• I will be responsible for setting up and taking down any furnishings needed for the event.
• I will be responsible for a topical cleaning of the meeting area when our meeting is over and leave the room/area in the condition in which it was found.
• I will be responsible for costs associated with extra cleaning if necessary.
• I will be responsible for costs incurred by damage to the library or the meeting room during use by my organization.
• I will take an accurate count of people attending the meeting and record it on the form kept in the meeting room for this purpose.
• I have read and agree to all other rules of use for the specific area I am reserving
• If our meeting is cancelled we will notify the library as soon as possible.

You will receive a confirmation email when approved by the Director of the Library. 

Please do not call the library to cancel your reservation.  Email bford@heritagepubliclibrary.org 24 hours prior to the reservation to notify us of your cancellation.

Date Submitted:  05/25/2025    

For Staff Use:   Approved by:
Date:

Meeting Room Calendar checked by:
Date:

Confirmation sent by: 
Date: